Pathfinders Summer Camporee

Preliminary Information

Registration

• Who Can Register: Club Directors only
• Fee: $40 per attendee (Pathfinders, staff, and volunteers)
  • Camp accommodation: tents, one RV, one utility trailer.
  • programming supplies and honors.
  • Camporee patch and event T-shirt.
• Additional RVs: $100 per unit
• Registration Deadline: May 31
• Note: Club villages/campsite spaces will be assigned after registration closes.

General Schedule

• Arrival / Check-In: Thursday, June 25 at 4:00 PM 
• Opening Program: Thursday, June 25 at 8:00 PM 
• Closing Program: Sunday, June 28 at 10:00 AM 
• Departure: Sunday, June 29 at 12:00 noon 

What To Bring

• Bedding and pillows 
• Rubber flip-flops for showers 
• Warm and casual clothing 
• Swimwear and old clothes for messy activities 
• Runners and rubber boots 
• Uniforms: 
  • Type A for Sabbath morning 
  • Type B for Sabbath afternoon 
• Sunscreen, water bottles, snacks, toiletries, hat and personal medications 
• Club First Aid kit 
• Tents, chairs, and kitchen equipment (Stoves, sinks, large water jugs, table, cooking utensils, etc.) 
• Food and groceries to feed your club. 

Camp Highlights and Procedures

• Check-In: Club Directors must present the completed club binder before receiving wristbands and the welcome package. 
• No Walk-ins: Only pre-registered individuals will be allowed on site. All Pathfinders must arrive with club staff. 
• Parental Attendance: Parents may only attend if officially registered as club staff or volunteers. 
• Site Clean-Up: All campsites must be cleaned before departure. Dispose of all garbage in designated bins or dumpsters near the lodge. 
• Strawberry Allergy Alert: A Camp Staff member is severely allergic to strawberries. The lodge building and its surrounding area are strawberry-free zones. 
• Electronic Devices: Pathfinders are discouraged to use cellphones or other electronic devices during Camporee. Directors should consider collecting devices on Thursday and return them on Sunday after dismissal. 
• Horse Fence: Do not climb, feed, or go near the horses or fencing. 
• Staff Prayer & Info Meeting: Thursday, June 25 at 9:30 PM at the Conference Village 

Inspections and Club Duties

• Two types of inspections will be conducted during camporee 
  • Uniform Inspection 
  • Club Village Inspection 
• Club duties 
  • Security: club volunteer will assist with security responsibilities. 
  • Bathroom duties: No bathroom duties required.  

Who Can Attend

• Only those registered with a Pathfinder Club within the Alberta Conference 
• Pathfinders are expected to travel and camp with their clubs. Exceptions may be made for medical or special needs, however, once on site, the Pathfinder must remain under the care of the club staff. 
• Parents who are not club staff or volunteers will not be permitted on the grounds. 

Supervision Ratio Recommendations

• 1 adult to 6–10 Senior Pathfinders 
• 1 adult to 4–6 Junior Pathfinders 

Volunteer Screening Policy

All adults on site must have a recent Police Vulnerable Sector Search (not older than 3 years), Submitted by June 15, 2025, to the HR Office: hr@albertaadventist.ca This policy will be strictly enforced. Security will remove any individual not on the approved list. 

Sleeping Arrangments

All clubs are to ensure that at all sanctioned events at least 2 adults are to be in the same room with the children: 2 male counsellors with the boys, 2 female counsellors with the girls. This includes hotel rooms, tenting* or any other accommodation sought for overnight trips. 

*Alternatively, chaperons may stay in a separate tent, besides the group being supervised but at no time, should any adult be alone with any Pathfinder. 

Transportation Guidelines

Please refer to the Transportation Guidelines Document provided separately.

Emergency Preparedness & Incident/Accident Reporting

To ensure the safety and well-being of all participants, each club must have the following in place: 

•  A complete Club Binder with all required medical and consent forms 
•  A designated First Aid staff member 
•  A well-stocked First Aid Kit  

Incident/Accident Reporting

A written incident report needs to be completed for any incident or accident that occurs during a Conference-sponsored event. 

Reportable incidents include: 

• Any situation involving Pathfinders, counselors/instructors, directors, or club members  
• Any injury, behavioral issue, or event requiring intervention 

All incidents, even those considered minor, must be reported to comply with Adventist Risk Management policies, ensure proper documentation, accountability, and protection for all parties involved.

The Alberta Conference Youth Department and its representatives reserve the right to remove from the campgrounds, at the individual’s or club’s expense, anyone who does not adhere to the standards of the Seventh-day Adventist Church, the Volunteer Code of Conduct, or the Risk Management policies. There will be zero tolerance for abusive or disrespectful behavior toward camp staff, Conference representatives, volunteers, children/youth, animals, property, or others.